As companies in the United States work to re-open physical workplaces, they must navigate an array of federal, state, and local laws that relate to employees, including requirements to keep workplaces safe while protecting employee privacy. Hogan Lovells partner Harriet Pearson contributed to a timely memorandum published on May 13 by the HR Policy Association. This memorandum is made available in this blog post.
Hogan Lovells partner Bret Cohen recently participated in the webinar “HR Data Privacy – Protecting Privacy in Global Diversity and Inclusion Initiatives,” hosted by BrightTALK. In this webinar, Bret and Jackie Wilkosz of Aleada Consulting discussed issues that arise at the intersection of global privacy laws and diversity and inclusion initiatives. The slide deck and a recording of the webinar are made available in this blog post.
The application of the California Consumer Protection Act of 2018 (“CCPA”) to employee data has been the subject of much debate since the first version of the bill was introduced on June 21, 2018 (just days prior to its enactment on June 28). Under a plain language reading of the CCPA, the law likely applies to employee data. However, it is unclear whether the California legislature intended that result. There is no clarity to be found in the general statutory structure, the legislative history, legislative responses to advocate letters, or the technical amendments signed into law on September 23. As part of our ongoing series on the CCPA, this post lays out why the issue of CCPA applicability to employees is controversial and nevertheless offers potential strategies to address CCPA compliance requirements as they may relate to personnel records.
Whether malicious or inadvertent, workforce actions cause or contribute to over half of cyber attacks experienced by organizations. Protecting against such “insider” cyber risks can be challenging, especially given the global web of privacy, communications secrecy, and employment laws that may be implicated by monitoring workforce use of IT resources. Harriet Pearson and James Denvil, lawyers in the Hogan Lovells Privacy and Cybersecurity practice, have led the authorship of a white paper to help companies understand and navigate the workforce cyber risk landscape. An international team of privacy and cybersecurity lawyers from Hogan Lovells and select local counsel firms contributed to the analysis.
On September 5, the European Court of Human Rights issued a ruling in the case of Bărbulescu v. Romania that affirms employees’ right to privacy in the use of communications tools in the workplace. Although the ruling is strict, it aligns with the positions taken by the national courts of certain European Union Member States (e.g., Germany) and guidance issued by data protection authorities. And the criteria that the ECHR adopts for assessing the lawfulness of monitoring generally aligns with the requirements under the General Data Protection Regulation, which takes full effect on May 25, 2018. In our post, we summarize the ruling and identify key takeaways for companies that monitor workforce use of information systems and tools in the EU.
According to the German Federal Labor Court, Germany’s highest court for employment disputes, German employers are not allowed to monitor employees in the workplace without a concrete suspicion of a criminal violation or, in some cases, a serious breach of duty. This means that employer monitoring of an employee’s computer usage without a concrete suspicion, including the use of keylogging software that records all keyboard entries made at a desktop computer does not comply with German data privacy laws. Courts may exclude evidence obtained under violation of German data privacy laws from their proceedings.
To what extent are the personal communications sent by an employee from their employer’s computer private? In Europe it has been accepted for some years that employees do not lose their right to privacy in the workplace. However a recent decision from the European Court of Human Rights confirms the rights of the employer to restrict employees from any personal use of the employer’s computer equipment and, consequently, rely on a contravention of the restriction (which is revealed through monitoring) as grounds for dismissal.
On Friday, February 27, the White House released its promised draft privacy and data security legislation. The proposed Consumer Privacy Bill of Rights Act of 2015 contains few, if any, surprises and would codify the framework that the White House proposed in 2012, imposing privacy and data security requirements across sectors and industries. The proposal has drawn criticism from the Federal Trade Commission and privacy advocates for not containing enough consumer protections, and from the business community for a lack of clarity and the potential to stifle innovation and to create other unintended consequences. In this post, we summarize the Act and some of the ramifications if it were to be adopted in its current form.
The UK First Tier Tribunal issued a decision on August 21 finding that the Information Commissioner’s Office (ICO) was wrong to impose a £250,000 fine on Scottish Borders Council in relation to an incident where pension records of former Council employees were discovered overflowing from recycling bins outside a local supermarket. The Tribunal held that the contravention, while serious, was not of a kind likely to cause substantial damage or substantial distress, which is a requirement for imposing such a penalty. The decision may have implications for the ICO’s approach to imposing monetary penalties in the future.
A Scottish council has been required to provide data indicating whether it pays traditionally “male” jobs more than traditionally “female” roles, after the Supreme Court rejected its argument that Data Protection legislation prevented disclosure. The case provides clarification on what is meant by the requirement that disclosure, and other forms of data processing, be “necessary” for the purposes of a legitimate interest.
In a previous post back in 2010, we discussed a then-new data-privacy case decided by the French Cour de Casson (high court), called Bruno B v. Giraud et Migot, Cour de Cassation [Cass.], soc., Paris, 15 Dec. 2009, No. 07-44264. As we said at the time, Bruno B was “a significant development” because, previously, French privacy laws offered an extremely high level of protection for employees’ data, as exemplified by the 2001 decision, Nikon France v. Onof, Cour de Cassation [Cass.], soc., 2 Oct. 2001, No. 4164.
The Spanish Constitutional Court has ruled against two company employees who claimed an infringement of their privacy right and their right to secrecy of communications, in a recent judgement from 17 December 2012, published in the States’ Official Gazette on 22 January 2013. The Constitutional Courts’ Decision 241/2012 (the “Decision“), is available (in Spanish) here: […]
Tim Wybitul, who is Of Counsel at Hogan Lovells in Frankfurt, provides this analysis of forthcoming German legislation on employee privacy. James Denvil, an associate in our Washington office, contributed to the entry. Companies with employees in Germany should pay attention to data privacy legislation that is likely to affect their operations this year. That […]
Last week, Michigan enacted a social media privacy law that prohibits employers and educational institutions from requesting access to the personal social media or other internet-based accounts of employees or students. The new law, known as the Internet Privacy Protection Act, provides that employers or educational institutions (ranging from elementary schools through institutions of higher learning) may not […]
California has become the latest state to pass a law prohibiting employers from requesting access to employees’ and job applicants’ social media information or accounts.
This summer, several states have enacted legislation addressing a broad range of privacy issues including data breach notification, health care privacy, employer access to employees’ and applicants’ social networking accounts, the collection of Social Security numbers, and telemarketing. We provide an overview of the recent privacy regulation developments in Vermont, Connecticut, Hawaii, New York, and Illinois.
On May 30 the National Labor Relations Board Acting General Counsel Lafe E. Solomon issued his third and latest report on social media cases, providing specific guidance on how to construct a lawful social media policy. In the report, Solomon takes a narrow view of what types of policy provisions are acceptable and instructs, for example, that certain confidentiality provisions, rules against “friending” co-workers, and blanket prohibitions of disparaging remarks are unlawful because they unduly restrict employees’ rights to discuss working conditions and terms and conditions of employment under the National Labor Relations Act.
In its first enforcement action under the Fair Credit Reporting Act (“FCRA”) about the sale of data compiled from publicly available online sources in the context of employment screening, the Federal Trade Commission (“FTC”) announced yesterday that it had entered into a $800,000 settlement with an online data broker, Spokeo, for allegedly marketing consumer profiles to employers and recruiters without complying with the requirements of FCRA. In addition, the FTC settled charges that Spokeo violated Section 5 of the FTC Act by posting surreptitious endorsements of its services under the names of others.
A French Court of Appeals in Caen recently confirmed a lower court’s order for the suspension of a whistleblowing system implemented by French company Benoist Girard, a subsidiary of American group Stryker. The decision comes as a surprise as it rejects the approval of the whistleblower system by French data protection authority (the “CNIL”).
Employers have a right, and in some cases a duty, to monitor the e-mail communications of their employees that are sent from the employer’s e-mail system. As a general matter, employees have no expectation of privacy in e-mails sent through their workplace system. Since employees who communicate with their personal lawyers through their employer’s e-mail are subject to employer monitoring, the American Bar Association has issued a formal ethics opinion stating that lawyers have a duty to warn such employees that their e-mails may not be confidential.
A decision by the Higher Labor Court of Berlin-Brandenburg Germany allowing an employer the right to access and review work-related email correspondence of an employee during his/her absence from work provides grounds for employers to access employees’ business-related email, even without the employee’s explicit consent, provided that the employer does not interfere with ongoing email traffic and does not access emails which are clearly private.
This blog entry provides a summary of the Hogan Lovells Chronicle of Data Protection’s recent coverage of legal developments regarding social media.
The National Labor Relations Board (NLRB) has social media in its sights. There has been a spate of activity at the NLRB on the social media front, including the issuance of two new complaints in the last three weeks alone, as reported in this blog entry.
The German Federal Court of Labor ruled on 23 March 2011 that an internal data protection officer’s appointment may not be validly terminated because the employer wants to transfer this function to a service provider as external data protection officer.